Establishing Effective Virtual Board Communication

As the coronavirus scourge is ravaging the country, nonprofit boards will have to do more to gain community support and work together. Due to social rifts, most board members work from home. Effective communication via the internet is now more important.

The inherently synchronous nature of virtual meetings makes it difficult to establish the level of engagement among board members and therefore it is crucial for meeting organizers to set up an arrangement that encourages interaction. Using virtual boardroom software with built-in functions, such as instant messaging, document management and conferencing, is one method to achieve this.

If a meeting is held in a virtual meeting room, it is crucial to have all relevant documents distributed to the participants ahead of time. This will ensure that everyone is viewing the same version of the document and prevent confusion during the meeting. It is also recommended to use a platform which is reliable and secure. Video tools for conferencing that are free may not offer the same security features as those which cost money and offer more advanced features like encryption and password protection.

To improve the efficiency of virtual meetings, it is essential to inform participants of proper communication etiquette. Meeting organizers should also regularly check in with remote participants to see whether there are any concerns or comments.

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